For Our Suppliers



Effective Immediately:

Any request for updating a supplier's address, contact, and/or payment information requires written notice directly from the requesting supplier on official company letterhead and will be validated by Procurement Services. Suppliers requesting profile updates should send these written notices to
e-market@emory.edu.

Introduction

Emory University is a private institution and is recognized internationally for its outstanding liberal arts college, professional schools and a leader in research that generates more research funding than any other Georgia university. 

Supplier Identification Program

Emory's Procurement staff continually strives to meet the needs of the Emory campus in terms of contracting with the best suppliers. With hundreds of suppliers on and around campus each day it is sometimes hard to identify which supplier has a contractual agreement with Emory (offering special pricing and other favorable terms).

Therefore we ask our preferred contract supplier to participate in wearing Emory ID badges while on campus. If you are an Emory contracted supplier, please contact 
Procurement's Strategic Sourcing Team for further information in reference to obtain an Emory ID Badge.

Business around Emory Campus

Tobacco Free Emory Effective August 1, 2012  - Since January 1, 2012, smoking has been allowed on campus in certain designated smoking zones. As of August 1, 2012, Emory will become completely tobacco free. This policy applies to visitors and suppliers - no one is permitted to use tobacco products or to smoke on Emory property.

The entire Emory community is responsible for enforcement of the tobacco free policy. Therefore, any employees of contractors who are seen smoking on campus will be reminded of the tobacco free policy and asked to put out the cigarette or to discard other tobacco products.

Supplier Code of Ethical Conduct

The Supplier Code of Ethical Conduct provides the foundation for Emory University and its Suppliers to build and maintain relationships based on fairness, trust, respect for the rights of individuals, compliance with the law, and sustainable business practices. Our suppliers are critical to our success; therefore, we strive to select suppliers who will maintain a commitment to strong ethical standards.

Supplier Code of Conduct for Emory Licensees

Emory University is affiliated with both the Fair Labor Association (FLA) and the Worker Rights Consortium (WRC) to help ensure that products bearing Emory University marks are not manufactured by companies utilizing abusive labor practices.

Emory University is committed to conducting their business affairs in a socially responsible and ethical manner consistent with their educational, research, and/or service missions, and to protect and preserve the global environment. Each licensee of Emory University must comply with these codes of conduct, Learn More.

Method of Payment to Suppliers (Policy)

Emory University's preferred method to remit payment to all Payees (other than exceptions in policy) is via the Automated Clearing House (ACH) funds transfer. ACH payments are processed daily.

Emory Policy 2.122 outlines the required and preferred payment method for suppliers, organizations and individuals (payees) who provide goods and services to Emory University. The policy also identifies any groups that may be exempted from the policy.  If a new supplier request is received without an Emory ACH Payment Authorization Form, the submitter will be directed to the policy.

Purchase Order Terms and Conditions

Acceptance of the Emory University Purchase Order/Agreement and its provisions and/or any act of performance is limited to the terms and conditions contained in Emory's PO Terms and Conditions.

To ensure that our suppliers are paid in a timely manner, we request that all suppliers obtain a valid Emory University authorized purchase order before invoicing the University. Emory Procurement requires suppliers to obtain a valid Emory University Purchase Order by Procurement Services before delivering goods or services to an Emory department. Learn More.

Billing to Suppliers


Please update your Bill To Addresses for Emory University in your system to Payment Services, PO Box 740046, Atlanta, GA  30348.

All statements are to be sent to 
actspay@emory.edu.

Useful Links for Suppliers

  1. Campus Map
  2. Contact Information for Procurement Strategic Sourcing Managers
  3. Emory's Ethical Guidelines Policy (regarding gratuities from suppliers)
  4. Emory Invoice Info Supplier Portal("InvoiceInfo" is a self-service portal which will allow you to obtain answers to invoice receipts, processing and payment queries online.)
  5. Emory's Idling Reduction Policy
  6. Emory's Tobacco Policy (Important Note: This policy applies to all Emory University and Healthcare properties)
  7. Emory's Tobacco Policy FAQs
  8. Forms
  9. Georgia Tax-Exempt Authorization letter (regarding tangible property and services)
  10. Invoice Payment Questions: actspay@emory.edu
  11. Purchase Order Questions: e-market@emory.edu

On-Campus Events

Important Note: If you are interested in having an on-campus event, you are required to have approval before sponsoring an event. 

Please contact 
e-market@emory.edu and they will send your email to the appropriate Procurement Strategic Sourcing Manager.

Use of the Emory University Logo

Use of the name and/or logo of Emory University are restricted by the University

Meetings with Your Strategic Sourcing Manager

The 1599 Building Parking Garage has special parking provided for Visitors on Level C. This particular floor has an entrance for visitors to the Building's Reception Area of the 1599 Building. Please check in with the receptionist and request him or her to call the appropriate Strategic Sourcing Manager for your approved appointment.