Glossary of Terms
Automated Clearing House (ACH)
Automated Clearing House (ACH) is an electronic network for financial transactions in the United States. ACH processes large volumes of credit and debit transactions in batches. ACH credit transfers include direct deposit payroll and vendor payments. Both the government and the commercial sectors use ACH payments.
Animals for Research
Any live, vertebrate animal used or intended for use in research, research training, experimentation, biological testing or for related purposes. Examples include, but are not limited to, traditional laboratory animals, farm animals, wildlife, birds and aquatic species.
Buying products made from recycled or remanufactured materials.
An article of trade or of commerce. Similar goods or services purchased within the University community are commonly grouped to facilitate proper analysis of individual costs and various market factors.
Conflict of Interest
A Conflict of Interest situation occurs when a University employee is in a position to influence the conduct of a project for personal gain due to responsibilities or to arrangements with an outside entity. Refer to Emory's Policy Manual, Conflict of Interest.
An agreement between two or more parties, that is written and enforceable by law.
A Contract is initiated to acquire property or services for the direct benefit of the Buyer. Generally, there is a varying amount of involvement between the Buyer and the Provider (Emory) during the negotiation and award periods. The majority of contracts at Emory are from the federal government although Emory can and has received contracts from other Buyers such as the state, municipalities, corporations, associations and foundations. Under contracts, the Buyer is expected to fully fund the project since the Buyer was very particular in specifying what was desired in the terms and conditions of the contract. There should be very little, if any, cost sharing under a contract; however, costs incurred over the authorized budget that are needed to meet the agreed upon terms and conditions are considered cost sharing.
Controlled substances covered by this policy are substances listed by the U.S. Department of Justice, Drug Enforcement Administration (DEA) and/or the Georgia Department of Consumer Protection, Drug Control Division (i.e., scheduled drugs and certain drug precursors).
A Cooperative Agreement is a combination of a grant and contract that is initiated to transfer money, property, services or anything of value to the grantee (Emory) in order to accomplish a public purpose. There is anticipated a substantial amount of activity between the Grantor/Contractor and Emory. Substantially all of the cooperative agreements are with the federal government.
Corporate Card (Emory’s Corporate Card)
Emory's Corporate Card is for use by staff and faculty for reimbursable expenses and the preferred payment method for travel-related charges, such as hotel, airfare, and rental car costs as well as local business meals. The cardholder is billed directly of approved expenses to the Corporate Card and the cardholder and the University are jointly liable.
Customs-Duty Free Entry
The process to procure an instrument or apparatus from another country that must pass through US customs.
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